Conference On A Budget Part 2 – Prioritizing Expenses During The Conference

You have your bags packed, your one page completed, your business cards in the mail, now what? Now is the time to begin budgeting for the time during conference.

There are lots of expenses during the conference that you want to budget for as well. Once you’ve planned for these expenses, you can relax and know that you have your financial basis covered.

Recommended Expenses To Budget For:

*Hotel Cost. This is pretty much a requirement, unless of course you are planning to stay up for four days straight. Not advisable for those appointment impressions.  ($152 + Tax/ the number of people in the room)

*Shuttle/Transportation. Transportation to and from the hotel is something you want to make sure you budget. Usually the shuttle is more reasonable than a taxi, so check out those details ahead of time. ($22 per trip + tip)

*Food During Travel. Meals in airports and extra items at the coffee shop in the hotel are things you want to budget. Remember it is always more expensive to eat in the airport, so consider how much you want to spend and plan to eat at the most reasonable times during your travel as possible. ($50 – $75 is a safe bet unless you have a lot of layovers or eat ravenously)

*Friday Night Dinner During Conference. Realize that eating at the hotel is likely to be expensive. Call the hotel ahead of time and figure out the range of food cost during the time there. I personally recommend the My Book Therapy Pizza Party. It is a great time to network with others and have a great time and you can also pay for it ahead of time. There are prizes and entertainment. A great time all around. ($40)

*Service Tips. Tipping the housekeeping staff and others that serve you with luggage or room service is a courtesy that you want to budget in your expenses. What a great opportunity to show how a Christian community can bless others. ($20 – $40 depending on your tipping habits)

*Last Minute Printing Needs. Plan a bit of money to cover the cost of reprinting something with a typo or if you need extra copies of something. ($15)

Additional Expenses During Conference:

(These items are more a matter of choice. But planning ahead for them is a great idea. After all, what writer wouldn’t want to buy craft books or novels.)

Bookstore Spending: There are writing craft books and novels for sale at the conference bookstore. Sales and recommended craft books are likely to entice you to spend. Plan for it if you are anything at all like me. Additionally, My Book Therapy will also have some books available for purchase during the My Book Therapy Scrimmage.

Coffee or Caffeinated Beverages: Some individuals may need to plan more for this component of their day.

Souvenirs. If you have young children at home, they might like a souvenir. Or maybe you want something to remember your trip by.

Everyone Chime in:

*What expenses have you had during conference?

*What questions do you have about conference budgeting?



About Michelle Lim

Author Michelle Lim is the Brainstorming/Huddle Coach with My Book Therapy Press and the Midwest Zone Director for American Christian Fiction Writers. Michelle’s romantic suspense is represented by Karen Solem of Spencillhill Associates and has gained contest recognition in the Frasier, the Genesis, and the Phoenix Rattler, winning the Genesis in 2015 for her genre. Michelle writes devotionals for The Christian Pulse Online Magazine and Putting On The New. Since her nonfiction book release, Idea Sparking: How To Brainstorm Conflict In Your Novel, through public speaking and online chats Michelle helps writers discover the revolutionary power of brainstorming to bring new life to their stories.

8 thoughts on “Conference On A Budget Part 2 – Prioritizing Expenses During The Conference

  1. Thank you, Michelle, for some very practical articles re: conference budgeting.
    The bookstore was such a blessing at last year’s ACFW Conference, not only because they had such a great array of resources to sell us, but also because they offered the option of shipping our packages home for us in flat rate boxes. Purchasing a box at the bookstore ($10-$30 depending on the size) was much cheaper and far more convenient than having to figure a way to transport the extra weight on the airplane ride home.

  2. Michelle Lim says:

    Thanks for the reminder on that one, Arlene!!! I appreciate it!

  3. You might also want to budget for the Thursday lunch. I don’t think that’s provided.

  4. jackielayton says:

    I won’t be in time for the early bird, but my flight gets in before lunch. Do you all know if there might be a group getting together for lunch? I need to look up check in time also.

    • Michelle Lim says:

      I’m not sure if there is a group meeting. I do know that the restaurants at the hotel are rather expensive. If you are on a tight budget, you might want to eat at the airport.

  5. I’m coming in on Wednesday for the Pitch & Promotion Seminar with My Book Therapy, so that will add an extra day of meals, as well.

    Thank you for all this helpful information, Michelle! It really helps as I prepare both physically (clothing, food, etc.) and mentally.

Leave a Reply

Fill in your details below or click an icon to log in: Logo

You are commenting using your account. Log Out / Change )

Twitter picture

You are commenting using your Twitter account. Log Out / Change )

Facebook photo

You are commenting using your Facebook account. Log Out / Change )

Google+ photo

You are commenting using your Google+ account. Log Out / Change )

Connecting to %s